INVITATION FOR TENDER FOR SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF AUDIT AND ELECTRONIC FILE MANAGEMENT SOFTWARE

1. The Government of the United Republic of Tanzania has set aside funds for the operation of the Rural Energy Agency during the Financial Year 2017/18. It is intended that part of the fund will be used to cover eligible payment under the contracts for Supply, Installation, Testing and Commissioning of Electronic File Management System and Audit Software.

2. The Rural Energy Agency now invites sealed Tenders from eligible Suppliers of the following software:

AE/008/2017-18/HQ/G/08: Supply, Installation, Testing and Commissioning of Electronic File Management System

AE/008/2017-18/HQ/G/09: Supply, Installation, Testing and Commissioning of Audit Software

3. Tendering will be conducted through the National Competitive Procedures specified in the Public Procurement Regulations and is open to all Tenderers as defined in the Regulations.

4. Interested eligible Tenderers may obtain further information from and inspect the Tendering Documents at the office of the Procurement Management Unit 2nd floor Room No 214, Rural Energy Agency (REA), Mawasiliano Towers, 20 Sam Nujoma Road, 14414, Dar es Salaam, P.O. Box 7990, Dar es Salaam, Tel +0 22 2412001-3, Fax +0 22 2412007 and Email pmu@rea.go.tz from 08:00 to 15:00 hours local time, on Monday to Friday inclusive except on public holidays.

5. Bidders are encouraged to attend the pre-bid meeting which will be held on 10th July, 2018 at 11:00 hrs Rural Energy Agency, Mawasiliano Towers, 20 Sam Nujoma Road, 14414 Dar es Salaam, and 12th Floor, in Conference Room. The minutes of the pre-bid meeting will be shared with all bidders who will have purchased the Bidding Documents. The costs for attending the pre-bid meeting shall be at Bidders’ expense.

6. A complete set of Tendering Documents in English language of the Tendering documents and additional set may be purchased by interested Tenderers on the submission of a written application to the address given under paragraph 5 above and upon payment of a non-refundable fee of One Hundred Thousand (100,000) Tanzanian Shillings per tender. The method of payment shall be bank transfer to the Rural Energy Agency CRDB Bank Account No 01J1029697400 (for TSHS). The name of the depositor should be the name of the firm that is bidding.

7. All Tenders must be accompanied by a Tender Security in the form of Bank Guarantee from any reputable bank. Bank Guarantee issued by Foreign Banks must be indorsed/confirmed by a reputable local bank. The Bank guarantee shall be in the amount as provided below. The tender security should be valid for 148 days from the deadline for submission of Tenders.

TENDER NUMBER AND TENDER SECURITY
AE/008/2017-18/HQ/G/09: (TZS 3,000,000.00)
AE/008/2017-18/HQ/G/08: (TZS 3,000,000.00)

8. All Tenders in one original plus two (2) copies and a softcopy, properly filled in, and enclosed in plain envelopes must be delivered to the address given under paragraph 5 above at or before 10:00 hrs on Thursday 26th July 2018. Tenders will be opened promptly thereafter in public and in the presence of Tenderers’ representatives who choose to attend in the opening at the Mawasiliano Towers, 20 Sam Nujoma Road, 14414, Dar es Salaam, 12th Floor, Conference Room No. 1201.

9. Late Tenders, portions of Tenders, electronic Tenders, and Tenders not received, Tenders not opened, and not read out in public at the Tender opening ceremony shall not be accepted for evaluation irrespective of the circumstances.

Director General
Rural Energy Agency (REA)
Mawasiliano Towers, 2nd Floor
Sam Nujoma Road
P. O. Box 7990
Dar es Salaam, Tanzania

E-Mail: info@rea.go.tz
Tel: +255 22 2412001, +255 22 2412002, +255 22 2412003
Fax: +255 22 2412007